Event Planning

Plan any event in GamePlan! Deliver your event successfully, on time and on budget.

Watch Visual Planning on GamePlan's unique Whiteboard

Play Video

Planning

As the saying goes: “If you don’t plan, you’re planning to fail.” This is especially true for event planning because the event date can’t slide if you’re not ready.

Yet many Event Planners don’t plan with the right tools because, until now, planning tools have been hard to use. GamePlan changes that. Anyone can plan in GamePlan. It’s easy, it’s fast, and it’s visual.

Benefits of planning

Planning your event makes you consider the details ahead of time, so there are fewer surprises later.

Planning also shows if you have the resources you need to be ready in time. And if those resources are people, the visual plan clearly communicates to them what they need to do.

Then, all you need to do is follow your plan and you’ll be fully prepared for your event. With way less stress.

Scheduling

GamePlan’s real power is in its scheduling. The schedule shows you what is achievable given the work to do and your team’s availability.

Be careful not to choose a task management tool for event planning. Task management tools let you put due dates on tasks, but they give no indication if the due dates are achievable. If the due dates are not achievable, you’ll discover this the hard way when deadlines are missed.

GamePlan creates a resource-leveled project schedule from the project plan. A resource-leveled schedule is achievable because people are not double-booked. When any change is made to the plan, the schedule is automatically updated.

The schedule shows you when all of your milestones will be achieved. Just follow the schedule and you’ll be ready on time!

Tracking

Tracking refers to tracking the completed work. This is important because nothing ever goes entirely to plan. GamePlan has you covered here as well. Just enter what actually happened, and GamePlan creates the new project timeline.

Track the project and you always know when you will be ready. When there’s a delay, you are immediately aware of the impact. GamePlan also shows you how to get back back on schedule.

Only a scheduling tool gives you these capabilities, which are critical because your event date cannot slide. And GamePlan is the scheduling tool that is by far the easiest to use because it’s visual.

Frequently Asked Questions

So GamePlan visually shows my project workflow. Does it do anything else?

Yes, communication is only one of the benefits of the visual workflow. It also serves as an intuitive user interface to a powerful scheduling engine. As you make changes on the Whiteboard, GamePlan updates the project schedule and displays it in GamePlan’s Gantt chart.

Can I move things around on the Whiteboard?

Absolutely! Everyone has their preferred way of laying out their project plan, so GamePlan gives you complete flexibility. You move tasks and groups with a simple drag and drop.

Can I show large projects in GamePlan?

GamePlan’s visual interface is most suitable for small to medium sized projects. However, large projects typically consist of multiple phases. You can move each phase to its own Whiteboard, and all links between phases will be preserved.

Do I need special hardware to use GamePlan?

GamePlan is a cloud-based web application which runs on personal computers and iPad tablets. An internet connection is required.

Which applications can GamePlan import data from?

GamePlan can import data from Microsoft Excel, Google Sheets, Microsoft Project, and Primavera P6.

Automatic Gantt Charts, Accurate Schedule Forecasting and Much More Explore